SettingsRoles
Role Details
What a role row is telling you, including system and not-assignable badges, permission counts, user counts, and delete conditions.
Each row on the Roles screen is a compact summary of what that role is and how safely it can be changed. Reading the badges and counts correctly saves time before you click edit or delete.
Badges And Counts
- System badge: tells you the role is one of the built-in roles: owner, admin, member, worker or accountant.
- Not Assignable badge: appears when the role should not be offered as an assignable choice. In practice, owner is the key example.
- Permission count: how many permissions the role currently carries.
- User count: how many users in the selected business currently hold that role.
What The Actions Mean
- Edit icon or row click: opens the edit popup when the role is allowed to be edited.
- Delete icon: only appears for custom roles with zero assigned users.
- No delete icon: means the role is protected, in use, or both.
Important Rules Behind The Row
- Owner and Admin: protected system roles that cannot be edited from the screen.
- Member, Worker and Accountant: still system roles, but their permissions can be adjusted through the edit popup even though their names stay fixed.
- In-use custom roles: a custom role must be cleared from all users before it can be deleted.
Related articles
- Roles Screen: the page that shows these rows.
- Editing a Role: what happens after you open the row.
- Team Member Role Update Flow: where user counts come from because that is where roles are assigned to teammates.